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Mileage Reimbursement Policy

Reimbursement calculation process, examples of qualifying mileage, and mileage log requirements with examples.

How It Works

  • Measure the distance from the departure point (e.g., home) to the event location.
  • Subtract the distance it would take to commute to the office from place of departure
  • Only the additional miles are reimbursed at the current rate of $0.76 per mile.

Examples

Example 1: Event Further Than Office
  • Home to Event Distance: 25 miles
  • Home to Office Distance: 10 miles
  • Reimbursable Miles: 25−10=15 miles one way ×2=30 miles round trip
  • Payout: 30 × 0.67 = $20.10
Example 2: Event Closer Than Office
  • Home to Event Distance: 8 miles
  • Home to Office Distance: 10 miles
  • Reimbursable Miles: None (event is closer).
  • Payout: 0 × 0.67 = $0.00
Example 3: Event Same Distance as Office
  • Home to Event Distance: 10 miles
  • Home to Office Distance: 10 miles
  • Reimbursable Miles: None (equal distance).
  • Payout: 0 × 0.67 = $0.00
Example 4: Event Significantly Further Than Office
  • Home to Event Distance: 30 miles
  • Home to Office Distance: 10 miles
  • Reimbursable Miles: 30−10=20 miles one way ×2=40 miles round trip
  • Payout: 40 × 0.67 = $26.80

Mileage Log Requirements

Log Coverage:

Sunday through Saturday.

Submission Deadline:

Logs must be submitted weekly by Saturday.

Information to Track:

  • Date of travel
  • Departure location
  • Event location
  • Miles to event
  • Miles to office
  • Reimbursable miles

Log Example

DateDeparture LocationEvent LocationMiles to EventMiles to OfficeReimbursable MilesPayout
Nov 19HomeEvent A (25 mi)251015$20.10
Nov 21HomeEvent B (8 mi)8100$0.00
Nov 25HomeEvent C (30 mi)301020$26.80

MILEAGE LOG

Please submit weekly by Saturday

Rep Name:___________________________
Date of Travel:______________
Departure Location (Always home address):_____________________________
Event Location:________________________________________________________

** Take a picture of this form and text it to me by end of day Saturday to 919.910.3042

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